Inefficient, fragmented HR processes waste time and money. Unified workforce management software consolidates core human resources functions and payroll, improving efficiency and data accuracy.
For example, when an employee leaves or changes their benefits options, it can require multiple systems to be updated. A unified software system allows managers to make these updates in one place without repeating the process across different systems.
Streamlined Scheduling
Creating and managing employee schedules can be extremely time-consuming for HR teams. Automated scheduling software allows businesses to optimize work shifts and tasks based on employee availability, skill sets, and preferences, which reduces turnover and lowers labor costs. The software simplifies schedule changes, handles shift swaps, and gives HR managers real-time visibility into staffing levels.
A workforce management solution can also help HR departments streamline their performance management process by allowing them to quickly generate reports on employee data such as sick days taken, vacation days used, and more. These reports allow HR leaders to identify areas for improvement and take the appropriate actions to improve productivity.
A cloud-based workforce management system such as Trakstar can provide more streamlined processes for many common HR functions, including applicant tracking and hiring, learning and training, and performance management. These solutions allow HR teams to eliminate many manual paper processes that can be frustrating, distracting, and prone to error. By having a unified system encompassing all of these aspects of HR, organizations can minimize errors that can be costly to the business and its employees. In addition, it is easier for employees to access and manage their own HR data when it is stored in one central location.
Automated Time Off Requests
Streamline the entire process of requesting and tracking time off from work. Employees can use an online form to submit their requests, and the system automatically routes them to the appropriate manager for approval. Once approved, employees can view the date and hours they’ll be absent in a calendar.
Employees can also add notes or private comments to their requests, and the system stores them in a secure database for future reference. Managers can then review the request, their employee’s history, and who else is scheduled that day to make an informed decision.
The system will notify the employee and supervisor if a time off request can’t be granted. This helps avoid confusion or conflict over the decision and ensures that all employees are treated equally.
The system will also help manage other types of leave, including medical and parental. In addition, it will track all leave by type so that managers can easily monitor and review accrual rates and policies company-wide.
Streamlined Absence Management
Employee absences are costly due to unplanned leave or recurring issues like chronic tardiness. Workforce management software helps control expenses by automatically transferring time and attendance data to payroll systems, eliminating manual data entry, and ensuring accuracy. This integration also helps ensure compliance with labor laws by alerting managers to possible violations.
Easily manage employees’ time off requests, approvals, and eligibility with built-in rules and policies. Customize periods, accrual, entitlement definitions, and payment specifications to create different types of leave plans.
Improve productivity by offering flexibility to employees in their scheduling. With self-service, employees can log their time and attendance in a user-friendly app or website, reducing errors and freeing HR staff to focus on more strategic initiatives.
In addition, WFM processes that support training allow employees to access learning materials and modules instantly or at a scheduled time. This enables them to meet professional development goals while maintaining a healthy work-life balance.
A well-rounded workforce management solution gives the business the tools to maximize its resources and achieve more. Choose a software solution with advanced functionality and unique features that align with your needs. Review reviews, testimonials, and case studies before settling on a system to ensure you get the best solution for your organization.
Streamlined Payroll
The unified system that workforce management software provides brings all the systems supporting HR and operations together into one platform. This reduces the need for paper files, enables employees to access their information from anywhere with internet access, and allows easier reporting.
Workforce management software automates forecasting and scheduling processes using historical data and predictive analytics. Combined with the ability to create efficient and flexible schedules, this helps businesses align staffing levels with workload requirements, minimize under- or overstaffing, and boost customer service productivity.
Employees can use biometric devices, mobile apps, or web portals to clock in and out, track breaks, and request time off. This helps eliminate manual processes that are prone to errors, resulting in inaccurate payroll calculations and compliance issues. Additionally, the software can help enforce attendance policies and alert HR teams if any exceptions are made.
A unified system where payroll, HR, and benefits data are integrated makes it easy for managers to see how changes in one area affect others. This helps ensure that critical data is not lost or miscommunicated, which can be problematic when multiple systems don’t communicate. Having one system also streamlines payroll processing, making it easier to meet compliance reporting deadlines. Streamlining these functions can help businesses save time, money, and resources.
